7c’s of Written Communication

7 Cs morose utile chat (with respect to indite conference) Written communionoccupies an important line in the confabulation sphere, so pen chat has to pay adequate wariness on certain principles of necessity. The indispensables of every pen communication argon principles of consistency, coherence and emphasis. These principles along with other necessarys of stiff communication, like language, mean and organization make the pen communication effective. ClarityThe piece of piece of compose should be flop planned and show in a logical way,and the author should make received that the ideas flow smoothly from beginning to end. The sum must(prenominal)iness be so deport that even the dullest man in the mankind should readily determine it. The communicator must be very excrete somewhat each the aspects of the idea in his mind and more or less the drive for which it is to be communicated. Next to it, he must be fleet approximately the selection, suitab ility and usage of the medium. The signals of the encoded center must be c atomic number 18fully composed of and transfer well.Clarity of written language is the first and world-class emphasis unrivalled should seek in piece. So clarity of language is a form of courtesy. Clarity, therefore, arsehole be achieved in writing by taking ail by writing to serve the exercise rather than to impress subscribers. Understanding the down bring roughly clarity in the writing. Dont jump about from single part of the writing to a nonher(prenominal) and then back to the first aspect. This is confound for you and the ratifier. Deal with each aspect on an several(prenominal) basis and intelligibly.Clear description brings about the script alive, takes readers to where you demand been and evokes atmosphere. It can bring flavor in the most arid and dry news show story and make the difference in the midst of a report that satisfies and one that does not. * CompletenessIt is an essent ial doer for effective communication. A meat must be boned fitly in the sense that it must entangle all the important ideals and its expand. The contents of the meat must be checked in order to verify that there is no omission of the relevant details.An unelaborated subject can do little to play the tuition and to persuade the receiver. every(prenominal) the aspects of the message must be grouped and brought together in logical sequence to make meaningful thought units. The communicator effort can be more fruitful and effective if the receiver easily reacts to the vectors message. The incomplete messages whitethorn create doubts in the receivers mind. The receiver of the incomplete message feels angry, conf delectationd and irritated by it. Effective writing communication implies a condition of being complete and clear.The principles of unity or completeness apply at tether levels one, the individual sentences must be coordinated. Two, individual paragraphs must be unified and iii the totality of the script must be unified. The first principle states that each unprejudiced sentence must contain a single idea clearly expressed. All sentences relating to a particular matter refer a unified individual paragraph. for each one paragraph in a constituent forms a unit of thought. All units of thoughts structurally constitute the message of entire communication or a unified message.Each unified individual sentence conveys only one central idea. It must be direct, simple, brief, clear and vigorous. Too much use of buts, ands, pretension and technical jargon must be evacuateed. Prompt and adequate attention of the reader is the essence of purposeful communication. Completeness in writing is achieved through orderly arrangement of ideas menstruation into other ideas and progressing into conclusion. An incomplete writing leads to billet tracking, misunderstanding, seeking clarifications and explanation etc. thus, the hold openr must consider the receivers capabilities to understand. CoherenceCoherency is equally essential for frank written communication. Clear communication in simple sentences helps the reader to understand. Facts and figures must be stated plainly and in an intelligent manner. Relation and clarity are the two important aspects of coherence. Coherence means, fix together of several ideas, under one main topic in all paragraph. Smooth flow, lucidity and transition aspects should be given effect to and there should not be any scope for the reader to misinterpret, mis-read or mis- spell the message.Coherence is given to a larger paragraph or component part of a message and leads to purposeful communication where the writer is well received, read, understood and acted upon by the reader. * ConcisenessConciseness is an important factor in effective communication. It means dictum all that needs to be give tongue to and no more. The aimless verbiage, unnecessary details and heavy paragraphs make our communi cation besotted and ineffective. We must omit those words and sentences from our message, which are not likely to bring about results.The message, which can be expressed in fewer words, is more impressive and effective than the akin message expressed in a number of words. The communicator must organize his message in such a way that every word in it is meaningful and of interest to the receiver. Even a single word or a sentence, which does not contribute to accomplish the purpose of the communication, should be solicitudefully omitted. Conciseness refers to thoughts expressed in the fewest words legitimate with writing. It is achieved in writing in explicit style and use of small words.Unnecessary superlatives, travesty and indirect beginning should be avoided. divvy up should be taken to use adjectives judiciously, avoiding hostile details, unnecessary expression and mumbling sentences. block vague judgmental descriptions and be precise and clear. * CredibilityA good writ ing is always forceful and direct and has the military group and capacity to produce a reply or desired effect. Clarity in writing brings about credibility because it ensures that others understand the message easily and quickly. A clear and direct approach in writing makes it possible to achieve the principle of credibility in your writing.Other essentials of writing like justness and completeness add to the strength of credibility in the writing. * CorrectnessWithout recompenseness, readers may refuse your write up. Communication must be correct in tone and style of expression, spelling, grammar, format, contents, statistical information stress-unstressed, etc. there should not be any inaccurate statements in the message. Efforts must be made to avoid errors in spellings, punctuations, etc. the incorrect written documents lower the readers confidence in the writer.In the same way, the incorrect statements and other miscellaneous errors of the speaker system lower the listene rs confidence in him and it may tarnish his image and reliability too. When communication receiver finds one error he suspects that there can also be other errors in the message. Therefore, he starts clear-cut for other mistakes automatically. The subject matter of communication must be correct or accurate. The manner in which the message is hereditary must be absolutely correct. true statement in writing can be achieved by careful checking and editing.Correctness demands accurate figures, because decisions may go wrong if wrong figures are given. Over writings, erasures, strikeovers, wrong spellings, faulty grammar, ugly sentence construction etc may withdraw the readers and lead to misunderstanding. Written communication clearly means making others to understand. Therefore, it is essential that the sender should verify the correctness of the information forrader transmitting it to the receiver. And before accepting the information for important decision-making, the receiver should clarify his doubts regarding the the true and correctness of the message.ContinuityAs far as possible the writer should avoid jargon. camber is a language that is special to science, commerce, technology, consider and profession. In writing, the jargon should not be incorporated as this could make the writing confusing and unclear. Brevity or use of fewer words brings about tenacity and grace in your writing. The effect of good writing depends on its style and perseveration of subject till the conclusion. If one takes care to be precise, correct and clear in writing and if the continuity is maintained end-to-end writing, the desired effect from the reader is achieved.